AEP Criteria Success Rate

1.

Published a “How to do Business” booklet within the past 5 years? (5 pts) original

100%

96%

96%

90%

2.

Published an “Ethics” policy statement? (5 pts) (1997)

97%

98%

98%

97%

3.

Published or revised a procurement manual for internal use within the past 5 years? (5 pts) original

83%

90%

99%

96%

4a.

At least two meetings of formal procurement focus group within past fiscal year (5 pts) original

63%

54%

58%

31%

4b.

Formal procurement customer survey within past 3 years (5 pts) original

90%

71%

74%

73%

4c.

Formal user agency training (5 pts) original (deleted 2004)

100%

85%

86%

N/A

4c.

Formal vendor training with scheduled and agendized workshop (5 pts) original

73%

50%

51%

54%

5.

Centralized procurement authority based in law(10 pts) original

90%

92%

97%

93%

ELECTRONIC PURCHASE ORDERS (5 pts) original (deleted 2002)

87%

90%

N/A

N/A

LOCAL AREA NETWORK(5 pts) original (deleted 2003)

100%

94%

N/A

N/A

7a.

Maintenance of a bidders list (5 pts) original

97%

81%

91%

94%

7b.

User access (e.g., directly enter requisitions, make on-line status inquiries, enter contract release orders, etc., by the using agency) (5 pts) original

93%

90%

85%

86%

8a.

Internet home page with link to purchasing activities (5 pts) (1997)

100%

92%

100%

99%

8b.

On-line electronic vendor registration (5 pts) (1997)

67%

52%

66%

74%

8c.

ON-LINE INTERACTIVE REQUEST FOR QUOTATION (RFQ) PROCESS (5 pts) (2002)

N/A

N/A

34%

37%

8d.

Posting of solicitations (IFB & RFP) (5 pts) (1997)

77%

83%

96%

98%

8e.

System e-mail notification of formal solicitation to prospective registered bidders (5 pts) (2000)

N/A

27%

51%

66%

8f.

Distribution of solicitations (IFB & RFP) via the Internet (5 pts) (1997)

50%

60%

78%

88%

8g.

DISTRIBUTION OF FORMAL SOLICITATIONS (IFB & RFP) VIA A FAX-ON-DEMAND (PC OR NETWORK BASED FAX TRANSMISSION) SYSTEM (5 pts) (1997) (deleted 2004)

20%

28%

29%

N/A

8g.

Receipt of formal bids & proposals via the Internet (5 pts) (1998)

3%

6%

12%

17%

8h.

Posting of IFB opening tabulation on Internet (5 pts) (1998)

43%

48%

68%

70%

8i.

POSTING OF NOTICE OF AWARD AND AWARD TABULATION (5 PTS) (2001)

N/A

N/A

66%

69%

8j.

Electronic purchase order to vendor (5 pts) (1999)

20%

4%

10%

19%

8k.

"REVERSE" INTERNET AUCTION SYSTEM TO PURCHASE MATERIALS AND SUPPLIES (5 PTS) (2001)

N/A

N/A

10%

9%

8l.

INTERNET AUCTION SYSTEM TO DISPOSE OF SURPLUS MATERIALS (5 PTS) (2001)

N/A

N/A

21%

39%

9a.

UTILIZATION OF A COMPREHENSIVE PROCUREMENT CARD SYSTEM (5 pts) (2003)

N/A

N/A

79%

89%

9b.

FORMAL PROCUREMENT CARD AUDIT (5 pts) (2004)

N/A

N/A

N/A

44%

Comprehensive Inventory (warehouse) system maintained by the purchasing organization (5 pts) original

77%

67%

56%

44%

10.

Use of term (annual or requirements) contracts for at least 25% of total dollar commodity and services purchases (10 pts) original

90%

69%

61%

62%

11a.

Current Certified Purchasing Manager (C.P.M.), Certified Professional Contracts Manager (CPCM) or Certified Public Purchasing Officer (CPPO) designation earned by Chief Procurement Official? (10 pts) original

77%

78%

71%

66%

11b.

Current Certified Purchasing Manager (C.P.M.), Certified Professional Contracts Manager (CPCM), Certified Public Purchasing Officer (CPPO), Accredited Purchasing Practitioner (A.P.P.) or Certified Public Purchasing Buyer (CPPB) designation earned by at least 50% of professional staff? (10 pts) original – NOTE (1)

77%

67%

76%

59%

12a.

A degree from a four year University or College earned by the Chief Procurement Official (5 pts) (2000)

N/A

90%

87%

90%

12b.

A degree from a four-year university or college earned by at least 50% of the professional staff (5 pts) (2000)

N/A

58%

61%

64%

13.

Established a professional staff-training program (5 pts) original

83%

50%

56%

69%

14.

Professional staff member with a position in a national or regional purchasing association during this fiscal year (5 pts) original

73%

85%

75%

68%

15.

Participation at a national or regional conference as a presenter or panel member on a public procurement topic within the past two years (5 pts) (2000)

N/A

60%

62%

65%

16.

Adoption of legislation or ordinance based on the American Bar Association's Model Procurement Code(10 pts) original

6%

10%

11%

26%

17a.

Formal environmental purchasing policy including reuse, reduce, and recycle provisions (5 pts) (1999)

40%

42%

44%

51%

17b.

Publication within past 3 years of performance report on environmental purchasing (5 pts) (1999)

17%

17%

12%

16%

18.

LEAD AGENCY IN A COOPERATIVE PURCHASING CONTRACT (5 pts) (2004)

N/A

N/A

N/A

39%

NUMBER OF WINNERS

30

48

100

145